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DE-2809 - USA (Louisiana) - Microfilming Services - Deadline June 5,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2809

Government Authority located in Louisiana; USA based organization looking for expert vendor for microfilming services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide microfilming services of medical records, personnel records, fiscal records (including ledger pages, invoices, and receipts), banking records (including statements, resolutions, and checks), legal records (including briefs, dockets, and court cases), school records (including transcripts and administrative, personnel, accounting, and retirement records), as well as confidential records (such as adoption or probation/parole). This listing should not preclude the possibility of projects consisting of other types of records, or of records of different sizes or formats.
- The approximate quantity is 2,750,000 images.
1. Sorting, sequence check and rearranging of files prior to filming.
2. Scanning files on a document-by-document basis to purge, as per agency direction, nonessential documents which are not to be filmed but which are randomly located throughout files and/or to purge. Non-essential duplicates of original documents which are to be filmed, purging of hospital records may include removal of up to sixty (60%) of the total document count.
3. Removing of oversize documents for separate microfilming or other disposition and the placement of special targets specifying new locations of documents.
4. Creation of itemized paper indexes at the camera for files being microfilmed.
5. Pulling files while on vendor’s premises for microfilming and mailing, faxing, telephoning, or delivering files/file information to requesting agency.
- Preparation of Records for Microfilming
- Document Preparation Activities – Vendor will perform basic preparation of all documents for
microfilming by removal of staples, paper clips, clamps, or fasteners, by trimming ragged edges
or torn corners and repairing mutilated pages as required.
(2) All questions must be submitted no later than May 22, 2019.
(3) Contract period will be for one year.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 5 June, 2019

Question Answer Deadline : Wednesday, 22 May, 2019

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Louisiana

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