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DE-2820 - USA (Indiana) - Records Management Software and Microfilm Services - Deadline July 12,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-2820

Government Authority located in Indiana; USA based organization looking for expert vendor for records management software and microfilm services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide records management software and microfilm services should include creating a land record management system, public searching services, creating bulk data records, and creating microfilm records.
- Land Record Management System to Provides an adaptable workflow with the option of scan-first and centralized scanning for the most flexibility in establishing or revising workflow, provides seamless integration between the handling of electronic documents and paper documents to simplify the recording workflow, captures images in industry standard, non-proprietary file and compression formats, TIFF image resolution should be a minimum of 300 dpi, ability to record high volume of documents and images, current annual recording volume: 150,000 documents/600,000 images, provides unique document numbers and separate document number type for uniform commercial code documents, includes workflow to expedite the recording process making it as efficient as possible, the system should prompt the user for next steps and auto-populate
as many data fields as possible.
- Public Searching Services ability for public user to search more than 10 million records over the internet, with the addition of approximately 150,000 documents/600,000 images annually, searchable index that includes instrument number, party name(s), address, state and local parcel numbers, legal descriptions by: plat and lot numbers, metes and bounds, condos and units, link to cross-reference documents, amount, ability to integrate with county GIS through parcel numbers, or other unique identifier(s), ability to integrate with city/county’s credit card processing system, or
provides a secure system for collecting necessary fees, provides certified copies to customers through back-office workflow process, ability to watermark images, or other measures to maintain document integrity, provides necessary safeguards to prevent data mining or other breaches in data security.
- Microfilm Services of scanning resolution of 300 DPI in TIFF file format and approximately current annual recording volume: 150,000 documents/600,000 images.
(2) A pre-proposal conference will be held on June 10,2019.
(3) All question must be submitted in written no later than June 17, 2019.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location

Expiry Date : Friday, 12 July, 2019

Pre-proposal Conference Date : Monday, 10 June, 2019

Question Answer Deadline : Monday, 17 June, 2019

Category : Data Entry, Scanning, Records and Document Related Services, Software, System and Application

Country : USA

State : Indiana

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