SW-25395 - Canada (British Columbia) - Procure To Pay Solution - Deadline July 19,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-25395

Government Authority located in British Columbia; Canada based organization looking for expert vendors for Procure to Pay Solution

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide Procure to Pay Solution for the Purchasing and Finance departments. Proven success in delivering and implementing a P2P solution in a way that Technical Safety BC’s internal customers will use and adopt the system is critical. The implementation of the P2P solution will enhance the customer experience though the use of an intuitive user-friendly portal. The proposed solution is expected to give users a real-time status of requests and orders in the system. The expectation of the successful solution provider is to ensure the following solution objectives are realized, It is envisioned that the P2P system will reduce the number of user licences by utilization of a front end User Requisition Portal or equivalent that could be accessed by any user in the organization, to facilitate their request.
- Implement simple and easy-to-use P2P system for enhanced user experience;
- Automation of current manual processes;
- Connect inter-departmental processes;
- Automated approvals flows;
- Allow for approvals from mobile devices;
- Incorporate policies into automated process where possible;
- Ensure real-time tracking of all requests/orders throughout all stages of process;
- Ensure P2P is a flexible and configurable system;
- Utilize strong search and database type capabilities;
- Robust reporting capabilities;
- Capture more spend through adoption of P2P;
- Ensure post Maintenance and Support;
- Long-term cost strategy to reduce the total cost of ownership.
- Please indicate your P2P solution’s abilities to meet the requirements as outlined and provide addition detail as applicable. If your solution does not meet the requirement as a standard or viable feature please indicate your solution’s alternate offerings, and provide comments to support your solution’s offering. Please indicate any additional costs that may be incurred to meet the requirement.
- Please detail to what extent the look and design and the way information is organized and presented in your P2P module’s screen and or forms layout is customizable by authorized Technical Safety BC employees and does not require the support of Vendor Added Resellers (VAR) to make such changes. If customizable, please specify restrictions and level of customization available that would allow:
- All requisition information to be on a single page/screen view.
- use of auxiliary or custom fields for reference purposes
- Create and configure fields such as, text fields, number fields, calculation fields, formula fields, drop down lists, check boxes, radial buttons, etc.
- Customizations performed by Technical Safety Administrators or IT personnel
(2) All question must be submitted no later than July 8, 2019.

[C] Eligibility:

Onshore (Canada Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 19 July, 2019

Question Answer Deadline : Monday, 8 July, 2019

Category : Software, System and Application

Country : Canada

State : British Columbia

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