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DE-3010 - USA (Colorado) - Environment Health Historical Document Scanning Services - Deadline December 10,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3010

Government authority located in Colorado; USA based organization looking for expert vendor for environment health historical document scanning services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide environment health historical document scanning services using scanning resolution 200 dpi in PDF format.
- These records hold various types of data pertinent to a site and may include, but are not limited to inspection reports, certificates, maps, photos, monitoring reports, various correspondence documents, newspaper clippings, booklets, and/or pamphlets.  HIPAA or PII (Personally identifiable information) data may also exist.
- The Vendor will provide pick up, scanning, index verification, quality assurance/quality control review, and return of scanned records to the Environmental Health department.
- Scanning Process/Quality Requirements: -
• All documents, including maps and/or photos shall be scanned in grayscale and utilize the following processes when possible: deskew, black border removal, punch hole filter, image enhancement, noise reduction and imaging smoothing.
• All documents in a batch shall be scanned in original order and saved to one PDF file. Maps or other large format documents may be scanned separately as needed and appended to the end of the same PDF file.
• All PDFs shall be named per provided index file from the Weld County Project Manager.
• Pages that contain sticky notes, covering information on a page, shall be removed and scanned separately following the original page.
- Digital Files and Indexing: -
• Using the provided index file, Vendor will confirm batches correspond between the cover pages and index file information, and if not, add information or remove discrepancies from index file if necessary. Any inconsistencies must be reported to the Weld County Project Manager.
• Vendor shall confirm that each line item of the index file will have an associated digital PDF file named per the index file.
• Digital content shall be provided via Weld County’s Sharefile, or other secured method agreed on by both parties.
• Weld County will complete the upload of digital PDF files into AX using the final index file from Vendor.
(2) A mandatory pre-bid meeting will be held December 4, 2019.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 10 December, 2019

Pre-proposal Conference Date : Wednesday, 4 December, 2019

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Colorado

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