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DE-3113 - Canada (Ontario) - File Scanning, Document Management Solution and Storage Services - Deadline March 19,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3113

Government Authority located in Ontario; Canada based organization looking for expert vendor for file scanning, document management solution and storage services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide file scanning, document management solution and storage services.
- File Scanning Services using scanning resolution at 300 dpi in PDF file format, scanning services can be provided on-site if required.
- Document Management Solution including PDF Resolution minimum of 300 dpi (dots per inch), Single sign-on capabilities, How this data is handled at the end of a contract, who has access to this data from the successful proponent’s end, documents should be available as read only, easy to navigate with a user friend interface, ability to use keyword searches, ability to view multiple files simultaneously, redaction service, customizable dashboard per site, location of where the participating organizations data is stored and servers are located, hosting services (subcontracted or localized), owner of the solution (third party solution, owned and operated by the proponent, etc.), security breach or data leak process and protocol, provide document back-up and disaster recovery process, encryption levels of the network and can support minimum 128-bit encryption.
- Document Storage Services including Responsible for packaging, palletizing, loading, and shipping the documents to the facility for storage, Responsible for providing shipping instruction and account numbers to ship smaller packages via FedEx, Canada post, and/or Purolator, process for handling sensitive information and how security is ensured during shipping and transit, storing documents in a manner to best avoid damage, environmental control and fire safety protocols to best protect the documents, inventory or logging system to track the status of boxes in the event they are taken out of storage, provide a disaster recovery plan in the event of flooding, fire, turnaround time for returning files when hardcopies are required by the agency and/or hospital, adequate storage capacity to meet current and future needs of the participating members.
(2) All question must be submitted no later than March 05, 2020.

[C] Eligibility:

- Onshore (Canada Only);

[D] Work Performance:

Performance of the work will be Offsite and Onsite. Vendor needs to carry work in their office location

[E] Proposal Submission:

Response can be submitted digitally via Email or Online.

Expiry Date : Thursday, 19 March, 2020

Category : Data Entry, Scanning, Records and Document Related Services, Records Storage Services, Software, System and Application

Country : Canada

State : Ontario

RFP Expired

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