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DE-3198 - USA (Michigan) - Document Microfilming, Imaging, and Destruction - Deadline July 16,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3198

Government Authority located in Michigan; USA based organization looking for expert vendor for document microfilming, imaging, and destruction.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide microfilming, imaging, and destruction of documents.
- Documents to be microfilmed and scanned are to be prepared, microfilmed, checked, indexed and checked. The index is to be written to a CD and checked. At the discretion of the Contract Manager, the documents are to either be returned to the City, destroyed, or stored at no charge for up to three months. Microfilm is to be edited for proper resolution, density, and checked for camera errors.
- Documents to be scanned are to be prepared, scanned, checked, indexed and checked. The index is to be written to a CD and checked. At the discretion of the Contract Manager, the documents are to either be returned to the City, destroyed, or stored at no charge for up to three months.
- Each CD or microfilm cartridge should include the following information: roll number, city department name, subject matter, beginning and ending files names, and fiscal year.
- All film and back-up film size are to be 16 millimetres. All film thickness is to be 5 mill.
- Bidder to provide cost per image to scan and microfilm each original page. Cost per page to include silver microfilm in cartridge of scanned images.
- Bidder to provide hourly cost to convert pages to PDF format.
- Bidder to provide hourly cost to convert pages to OCR format.
- Bidder to provide hourly cost to bookmark (link) headings to corresponding page(s) using an electronic index.
- Bidder to provide hourly cost to create searchable CD index for the PDF data file.
- Bidder to provide cost for original CD and duplicate CD in cases.
- Bidder to provide cost for original and duplicate silver microfilm in cartridge.
- Bidder to provide cost for original CD, in a case, and duplicate silver microfilm, in a cartridge.
(2) The contract period will be for one year.  

[C] Eligibility:

Onshore (US organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Thursday, 16 July, 2020

Category : Data Entry, Scanning, Records and Document Related Services, Destruction Services

Country : USA

State : Michigan

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