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DE-3201 - USA (Colorado) - Historical Document Scanning Services - Deadline July 14,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3201

Government Authority located in Colorado; USA based organization looking for expert vendor for historical document scanning services.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide Paper to digital documents scanning using PDF format including digitalized images need to be 200 dpi
- Electronic document imaging (scanning) and indexing companies
- Special Conditions/Provisions:
- Vendor shall demonstrate the ability to safely ship/transport, store and complete scans offsite while maintaining chain of custody and confidentiality of records.
- A sample image may be required from each vendor for quality assurance prior to bid award.
- Onsite pre-bid meeting required.
- Documents shall be scanned in grayscale and utilize the following processes when possible: desk, black border removal, punch hole filter, image enhancement, noise reduction and imaging smoothing.
- All documents in a folder shall be scanned in original order and saved as one PDF file. Large format documents can be scanned separately as needed and appended to the end of the same PDF file.
- All PDFs shall be named per provided spreadsheet from the Weld County Project Manager.
- Pages that contain sticky notes, covering information on a page, shall be removed and scanned separately following the original page.
- In the event that the source document is not clear and legible, or cannot be reproduced, Vendor is required to notify the Weld County Project Manager.
- Scanning process shall provide automatic detection for duplex scanning and blank pages. All blank pages should be excluded from the process, including count and charge for scanned pages.
- For more information describe in documents.
(2) A mandatory pre-bid conference will be held on July 7, 2020.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 14 July, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Colorado

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