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DE-3238 - USA (Washington) - Media Digitization and Document Support Service - Deadline August 27,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3238

Government Authority located in Washington; USA based organization looking for expert vendor for media digitization and document support service.

[A] Budget: Looking for proposal

[B] Scope of Service:

Vendor needs to provide a consultant to digitize its existing paper records, microfilm, microfiche, and various forms of media into an industry standard digital format in order to reduce physical storage needs and create an easy to use, fully searchable, high quality digital records and document repository
- The Consultant shall take precautions, such as background checks, in the hiring and assignments of employees
- Remove staples, clips, bindings and prongs; Mend tattered or torn documents prior to filming and scanning to eliminate camera malfunctions and filming/scanning errors, and to protect the original records against further damage.
- Eliminate creases or folds in the documents by pressing or flattening, either mechanically or manually, to prevent shadows, risk of damage to the document, or camera or scanner malfunction.
- Separate documents from large format drawings;
- Insert separator sheets between documents;
- Un-roll and straighten documents—curled documents shall be curled in opposite direction and hand-fed;
- Provide document counting and boxing;
- When documents are prepped, the Consultant shall keep them in the paper clipped groups throughout the process to ensure documents are returned in same groups.
- Arrange and film/scan documents in a manner consistent with their customary reference and use, or as specified by the agency of record.
- Copy Polaroid photographs, file folder fronts, or thick binder pages prior to scanning.
- Scans from bound books and materials will be required.
- Digitization hardware used must be clean, so images do not have speckles or spots
- Digitized records must be straight and centered
- The complete document is captured, so the edges and borders are visible
- Images must be clear and readable
- At least every tenth image is reviewed for completeness, clarity, and legibility. Ideally every image will be reviewed.
- Provide quality control-image by image/page by page per the following accuracy rate.  

[C] Eligibility:

Onshore (US organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Thursday, 27 August, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Washington

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