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DE-3267 - USA (Michigan) - Documents Scanning Services - Deadline September 17,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3267

Government Authority located in Michigan; USA based organization looking for expert vendor for documents scanning services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide process of converting project and permit files as well as microfilm into digital media in attempt to conserve space and create easy accessibility to historical records. The township is accepting proposals for a “Lead Contractor” to facilitate the pickup and delivery (delivery/return of Large Scale Plans Only), document preparation, indexing, scanning and secure destruction (destruction of all records with the exception of Large Scale Plans) of the above-mentioned items.
1. Documents
A. Standard Paper: documents of various weight consisting of letter, legal and leger size. The Contractor will scan by project or permit into a multi-page pdf file.
B. Large Scale (Blue Print, Site Plans etc.: The Contractor will scan by project or permit into a multi-page pdf.)
C. Microfilm/Microfiche: The Contractor will convert into digital media by project or permit.
2. Document Preparation:  a. The Contractor shall be responsible for removing all bindings from documents and files, such as paper clips, staples, binder clips, three ring binders, rubber bands and prongs. Separator sheets and barcodes shall be inserted in place of bindings in order to keep track of pages that go together in a document or file.
b. Indexing: The Contractor will index documents or files by either Sidwell number or address in addition to permit number or project
c. Storage: The Contractor will securely store all documents to be scanned at their facility
d. On-Demand Access: The Contractor shall make stored documents accessible upon request by an authorized Township employee to be scanned and forwarded via a web portal within 24 hours of said request.
e. Secure Destruction: The Contractor will securely destroy all non-Large-Scale documents after confirmation that the scan I complete and legible.
- PICK-UP/DELIVERY: -
a. Pick-Up: The contractor shall pick-up documents to be Scanned at Town hall
b. Delivery: The Contractor shall deliver/return large Scale Plans back to the Township for historical filing.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 17 September, 2020

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Michigan

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