DE-3369 - USA (North Carolina) - Paper to Digital Scanning Service - Deadline March 2,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3369

Government Authority located in North Carolina; USA based organization looking for expert vendor for paper to digital scanning service.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide to a qualified company to provide a customized plan and expert advice for UNC Asheville’s conversion to digitized document filing and storage system.
The Vendor will advise and prepare UNC Asheville for migrating paper files into a digital format with appropriate, secure and compliant workflows and accesses. This conversion will include, but is not limited to:
● Installation of production and test versions of the application
● System must support modern browsers Chrome, Internet Explorer, Mozilla, Safari, etc.
● System and Procedural Documentation for Imaged Records Implementation
● Scanning Instructions Manual(s)
● File-Naming Standards
● File Format Guidelines
● Redaction and Retention Schedules and Procedures
● Provide subject matter expertise during the planning stages; guidance and support for implementation and maintenance. Initial discovery of current state vs desired state may be needed to provide estimates for planning and budgeting implementation by individual departments.
● Provide comprehensive training through conferences, onsite, online, and other resources to a variety of department representatives.
● Dedicated phone and email support to answer any questions regarding the system Monday through Friday, 7am - 7pm, ET.
● Ability to track credentials/licenses and expiration dates.
● Ability to limit individual user’s access to individual files or documents; multiple levels of administrative rights by role, specialty, etc. Robust (very granular and flexible) security is needed at both the application level and document level.
● Storage for documents with data protected by regulations such as HIPAA, FERPA, and ADA is required, including compliant audit trails. Sensitive data redaction tools are required.
● Support for multilevel signature authority
● Ability to lockdown records for legal reasons (exempt from normal purging schedules).
● Provide a system for access to records by auditors, employees or others as authorized by appropriate offices.
● Compliance with North Carolina Records Retention policy is required.
● Access to documents via a mobile device is required.
● Sophisticated search capability returning results regardless of the source (hand-written notes for example) is required.
● Optical Character Recognition with the ability to index documents as they are scanned is a requirement.
● Electronic Signatures (Credentialed approval, DocuSign, print, sign, photo of a signed document submitted)
(2) All the questions must be submitted no later than February 15, 2021

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 2 March, 2021

Question Answer Deadline : Monday, 15 February, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : North Carolina

RFP Expired

You can either pay for Single RFP/Bid document or Subscribe with Monthly Subscription for whole Data Entry, Scanning, Records and Document Related Services Category/Categories.

If you will obtain monthly subscription for Data Entry, Scanning, Records and Document Related Servicescategory/categories, you will be able to access all the RFPs from that Category. Here are the Monthly Subscription offers. So, subscribe for Monthly offers and get rid of Individual RFP payment.

*No commitment =
(1) There is no minimum commitment.
(2) You can subscribe for as less as 1 month and cancel it any time. If you subscribe for annual offer, you can cancel it any time within year.
(3) There is no partial refund policy after Monthly or Annual subscription. You will be required to use services for a Month (Or Year since you have availed discounted pricing).
(4) You can cancel your subscription any-time directly from your PayPal account to stop further recurring charges before next due date.
(5) You will be able to download all RFPs for subscribed Category or Location without any extra cost.

Similar RFPs