DE-3374 - USA (Virginia) - Digital Records Management and Conversion Services - Deadline March 10,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3374

Government Authority located in California; USA based organization looking for expert vendor for digital records management and conversion services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide digital records management and conversion services.
- Records collection and maintenance involves both paper (hard copy) and electronic forms and data
- Public school has determined that procurement of a system that integrates records and document management, imaging, and related conversion services for new and existing historical records is desired in order to increase operational efficiencies
- Offeror shall provide an open-architecture, web browser-based solution
- Offeror shall provide an option for either off-site or on-site records conversion services
- Off-Site:
- Pickup of records identified for conversion
- Storage and archive of records during conversion process
- Storage and backup and recovery of converted data
- Retrieval of non-converted records stored off-site during conversion process
- Conversion and indexing of records, sizes from 3”x5” cards to architectural blueprints utilizing vendor-owned scanners
- Delivery of converted records
- Destruction and certification of destruction of paper records after conversion
- On-Site:
- Installation and training on use of software used in the scanning, conversion, and indexing of digital records
- Training on use of software for retrieval, editing, printing, and timely deleting of electronic records once converted
(2) Approximate work volume is 1 to 1.5 million images per year.

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:

Performance of the work will be Onsite and Offsite.

Expiry Date : Wednesday, 10 March, 2021

Category : Data Entry, Scanning, Records and Document Related Services, Software, System and Application

Country : USA

State : Virginia

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