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DE-3401 - USA (Washington, DC) - RFI for Records Management and Document Digitization Services - Deadline March 16,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3401

Government Authority located in Washington, DC; USA based organization looking for expert vendor for records management and document digitization services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide records management and document digitization services to digitize its legacy, paper records and documents Using 300 DPI as TIFF images.
Task Area 1: Program Management
The Contractor shall be responsible for managing all tasks, all communications between the contractor and the customer, and overseeing implementation and completion of each task. The Contractor will meet to organize the effort and summarize the project requirements, implement a plan for execution and establish intervals to ensure project progression. A detailed project plan will be prepared which will outline such items as timeframe for completion, assignment of Project Team personnel, and scheduled dates and times of working group sessions and workshops.
Task Area 2: Document Discovery
The Contractor must meet with each individual business and program office to conduct discovery of the documents and records to be digitized. Each business and program office’s specific digitization requirements will be captured during this discovery session including: specifics regarding the index values desired for storage and retrieval of their electronic images and image output (i.e., color or black and white).
Task Area 3: Scanning
The contractor shall provide fully accountable inventory control processes to ensure chain of custody throughout the process. The solution will provide a proven, scalable and robust document capture process including document preparation, document scanning, indexing and image correction, Optical Character Recognition (OCR) and PDF conversion services. Scanning will be performed on equipment equivalent to or be better than high-speed Fujitsu 5900 series document scanners.
A. Document Preparation
- File disassembly in preparation for scanning.
- Removal of any staples, clips or other binding.
- “Make Ready Repairs” which include, but are not limited to repairs to torn documents.
- Smoothing creases or folds, removal of “sticky notes”, and correcting any other physical irregularities in the paper.
- Reassembly of files; materials returned to folders/binders in same order received, without re-stapling or rebinding.
- Documents proceed to scan
B. Digitization (Onsite)
- Documents are placed in scanner.
- Scanner and images are monitored to ensure proper feed and orientation.
- Files processed through scanners are maintained in original order.
- Files are scanned with a minimum resolution of 300 DPI as TIFF images; full color or black and white
depending on original.
- Processed images proceed to post-scan quality control.
- For more information describe in document.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be ONsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 16 March, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : District of Columbia

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