DE-3403 - USA (Massachusetts) - Paper to Digital Document Data Conversion and Scanning Service - Deadline March 24,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3403

Government authority located in Massachusetts; USA, based organization looking for expert vendor for paper to digital document data conversion and scanning service.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide paper to digital document data conversion and scanning service using scanning resolution at 300 dpi in pdf, tiff and OCR file format.
- Retrieve, identify and transport records identified by the Town to the Contractor’s facility and convert the records to a Laserfiche format (TIFF) at industry standard or higher for digital documents
- Preparation of source materials for scanning, including any necessary repair, removal of staples, sticky notes and taping of any torn paper to make the document scan ready
- Special handling and scanning of older or degraded documents.
- Scanning of Large format maps/plans front only, backs of maps/plans will not be scanned
- Creation of electronic masters and duplicates by CD.
- Laserfiche templates are to be used and will be developed in consultation
- Document processing to use OCR, ICR, IWR or a combination thereof prior to finalizing CD masters.
- Existing records in pdf format to be converted to compatible Laserfiche tiff format, templated & imported into Laserfiche database
- Conversion of documents into electronic images
- Laserfiche has the capacity to use OCR to convert scanned images into searchable text but this process only yields usable results from machine generated text.
(2) Approximately work volume will be 7.5 million documents.
(3) All questions must be submitted no later than March 17, 2021.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 24 March, 2021

Question Answer Deadline : Wednesday, 17 March, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Massachusetts

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