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DE-3505 - USA (Illinois) - Regulatory Scanning Support Services - Deadline June 30,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3505

Government Authority located in Illinois; USA based non-profit organization looking for expert vendor for regulatory scanning support services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide regulatory scanning support services to scan approximately 125 boxes of files currently in existence. Total page count for contract is approximately 350,000 pages. The contractor should notify the Government when the page count is 75% of expected total and provide a count of how many boxes are complete. Final product will be a .pdf file for each file identified by the file/permit number and an EXCEL spreadsheet containing the file number and permit name
Specifications:
• All staples, paperclips, or any other bindings will need to be removed by contractor.
• Documents will vary in size from 8.5” x 11” up to 11” x 17”. Documents in excess 11” x 17” will not be scanned, but will remain in the file.
• Paper quality varies from “standard” to “glossy” to “heavyweight”.
• Document may be single or double-sided. Double sided pages count as two pages.
• Documents may be black/white or color. Document will be scanned to duplicate the original. Color images should be digitized in color.
• Documents may be text, hand-written notes, drawings, and/or photographs. If sticky notes remain, they should be scanned and are part of the page they are mounted on. Some photographs may be loose and will need to be scanned.
• Scanned .pdf files shall be scanned at a resolution of 300 dots per inch (dpi).
• All images shall be readable to the human eye on the original documents and must be readable on the scanned image.
• Scanned .pdf files shall be named utilizing the file number.
• Scanned images will be saved and stored as PDF images.
• The Contractor will provide an initial 10 files by electronic means to the COR to ensure the image quality and file naming standard are acceptable within 30 days of receipt of the initial 25 boxes of records.
• Scanned .pdf files and an EXCEL spreadsheet shall be provided back to the U.S. Army Corps of Engineers
• The contractor will be responsible for ensuring data integrity and regular backups prior to
final acceptance by the Government
• The Contractor shall protect the Government documents from damage while in their
possession. Some of the documents are old, fragile, and prone to tearing if not handled
carefully. The Contractor shall not use automatic document feeder or similar devices if
the documents will be damaged by their use.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 30 June, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Illinois

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