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DE-3548 - USA (Maine) - Document Scanning Firms Services - Deadline August 19,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3548

Government Authority located in Maine; USA based organization looking for expert vendor for document scanning firms services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide document scanning firms to assist the Town’s Planning and Code Enforcement Department in modernizing its document filing system. Many of the Town’s public documents are only available as paper copies, which limits public access and takes up valuable office space. The Town intends to select one (1) firm to scan and catalog property files.
- In general, the firm shall acquire and scan all documents provided by the Town of Scarborough
Planning and Code Enforcement Department. All documents in each folder or MapLot grouping
shall be combined/merged into a PDF document not to exceed 50 MB. Individual PDFs will be
either named according to the predetermined naming convention provided by the Town or have
the ability to be accessed through a database.
- Estimated Physical Documents
● Current Document Storage
○ Six 8-foot wide x seven shelves high
○ One 12-foot wide x seven shelves high
● 300,000 estimated documents
- Initial Scanning
● All documents shall be scanned and grouped by MapLot number provided on the existing folders
● Each group shall be scanned as a PDF not to exceed 50MB
● All scanned documents shall achieve a quality of 300 DPI
(2) All question must be submitted no later than August 13, 2021.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 19 August, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Maine

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