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DE-3581 - USA (New Mexico) - Paper to Digital Document and Records Scanning and Digitization Services - Deadline September 10,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3581

Government authority located in New Mexico; USA, based organization looking for expert vendor for paper to digital document and records scanning and digitization services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide paper to digital document and records scanning and digitization services using scanning resolution at 300 dpi in pdf and OCR file format.
- court desires to convert these media which contain federal case related information into digital format
- digital conversion of film‐based and paper records
- Inspect and prepare the records (such as: removing bindings, staples, page separation, etc.) for digital conversion
- Remove blank pages from the created electronic PDF files
- Apply a PDF file format to the scanned output and include optical character recognition (OCR) text embedded in the PDF file
- After scanning, preserve paper records in the respective folders and in the original order. Re-stapling is not required.
- A PDF shall be created for each roll of film and its name will follow the label located on the outside of the box.
- These cards are organized alphabetically by the last name/first name method. A single PDF will be created for each letter of the alphabet and digital cards will be organized accordingly.
(2) Approximately work volume will 228,000 Docket Book Binders, 50 rolls of film Microfilm based records, 79,800 Microfiche based records, 178,500 Index Cards, 625,000 Case Files and 1,200,000 Importable data files of digitized records including a flat‐file retrievable database indexing on limited OCR categories.
(3) All questions must be submitted no later than September 3, 2021.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 10 September, 2021

Question Answer Deadline : Friday, 3 September, 2021

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : New Mexico

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