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DE-3721 - Canada (British Columbia) - Mailroom Operations, Document Processing, and Data Entry Services - Deadline January 11,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3721

Government authority located in British Columbia; Canada based organization looking for expert vendor for mailroom operations, document processing, and data entry services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide mailroom operations, document processing, and data entry services.
- Ability to print documents or files
- Ability to scan paper documents
- Ability to scan microfilm, convert to electronic format, and store and track it
- Ability to work with .TIFF images and .DAT files
1. Paper to digital document scanning Service:
- Bulk scanning: of paper files including bulk prepping (removing staples, taping small pieces of loose paper to larger paper and cleaning up torn edges etc.
- Scanned images are to be grouped using an agreed method of triaging incoming images into batches that require similar indexing rules), sorting and uploading back to specified shared folder or specified system as pdf/tiff/specified format along with corresponding indexing information.
- The minimum number of pages for bulk scanning is one page and the maximum number of pages for a bulk scan can be 250 per file section and up to 3,000 for a complete bulk scan converted paper claim file.
2. Microfilm to Digital files Conversion service:
- maintaining offsite storage and tracking for existing microfilm files, printing and converting microfilm files to electronic files/ CD/USB/other formats.
3. audio & video clippings Digitization service:
- The converted file is to be indexed, batched and uploaded to a digital library, CD/DVD/USB/digital library or shared folder or uploaded to one of our systems or to be physically mailed along with other related documents.
4. Printing and mailing Service:
- Printing and mailing: of various file formats including on pre-printed forms, accumulating multiple page documents, folding, applying optical mark recognition (OMR) marks and sequence numbering on the PDF’s, envelope inserting and mailing such documents.
- Approximate historical work volume of printing and mailing were 59,44, 901 in 2020.
(2) Approximate historical work volume were 603,000 pages, 93,868 for bulk scan - paper & microfilm, 77,744 disclosures, 2,648 physical evidence conversion to cd/DVD, 5,231 physical evidence copies cd, 67,543,666 verified keystrokes, 53,140,272 unverified keystrokes and 1170 – 1300 a/v clippings in 2020.
(3) All questions must be submitted no later than December 24, 2021.

[C] Eligibility:

- Onshore (Canada Organization Only);

[D] Work Performance:

Performance of the work will be Offsite.

Expiry Date : Tuesday, 11 January, 2022

Question Answer Deadline : Friday, 24 December, 2021

Category : Data Entry, Scanning, Records and Document Related Services, Document Printing and Mailing, Books, Maps, Ballot Papers, or Other Publications

Country : Canada

State : British Columbia

RFP Expired

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