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DE-3788 - USA (Ohio) - Accessible Electronic Media and Document Accessibility Support - Deadline March 16,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3788

Government Authority located in Ohio; USA based organization looking for expert vendor for accessible electronic media and document accessibility support.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide accessible electronic media and document accessibility support
- Remediation of products into accessible electronic media (English and Spanish versions), including remediation reports and checklists, distribution of digital deliverables and thumb drives, document accessibility support and mailing of letters
- Up to 211 orders per year, 1 to 20 items per order, 672 total items per year
- to remediate HTML files (furnished as PDF) and Microsoft Excel, PowerPoint, and Word files and Treasury with remediation support of HTML files and Microsoft Excel, PowerPoint, and Word files.
- File Remediation:
- Contractor will be required to remediate HTML files (furnished as PDF) and Microsoft Excel, PowerPoint, and Word Files
- Anticipate 261 items per year. Approximately 95% of the files will be in English and 5% of the files will be in Spanish. Contractor to create one accessible file for each item
- File Remediation Support:
- Contractor will be required to provide IRS and Treasury with File Remediation Support to remediate HTML files (furnished as PDF) and Microsoft Excel, PowerPoint, and Word files.
- Anticipate 5 items per year, up to 200 minutes per item,
- Audio File Conversion:
- Contractor will be required to create Section 508 Compliant audio files from furnished PDF files, HTML files, and Microsoft Word files. Anticipate 250 items per year, 125 items in English and 125 items in Spanish. Up to 6 pages per file, usually 3 to 4 pages,
- Audio Conversion:
- The contractor will convert PDF, MS Word or HTML file to MP3 audio files for Windows or MAC using the most recent standards at the time the order is placed. All original formatting of the source file must be preserved. Source files will be IRS Forms, Publications, Instructions and Direct Mail Letters. Source files will be in English or in Spanish
- The contractor will be required to convert source files to high quality audio files, minimum 96 kbps. Audio files are to be recorded with natural sounding, synthesized speech. Files to be created with normal recording speech rate and volume that can be adjusted by the user. Files to be converted with and without navigation,
- English source files to be converted English audio files and Spanish source files to be converted to Spanish audio files. English source files will be in American English and are to be recorded with the General American accent/dialect. Spanish source files will be in Spanish and are to be recorded with the Mexican Spanish accent/dialect
- Electronic File Naming Conventions:
- The digital deliverables must be named using the three-digit extension .htm for HTML files and standard extensions for Microsoft Office files. The file name should reflect the product identity and revision date.

[C] Eligibility:

Onshore (USA organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Wednesday, 16 March, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Ohio

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