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DE-3824 - USA (New York) - Paper to Digital File Storage and Scanning Services - Deadline April 22,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3824

Government authority located in New York; USA based organization looking for expert vendor for paper to digital file storage and scanning services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide paper to digital file storage and scanning services using OCR file format.
- Physical Storage. Contractor shall provide secure document storage for all physical files (including CD’s and Cassettes) removed from corporation and provide a location address for the storage center.
- Document Scanning and Imaging. Contractor shall prepare documents received in paper form for scanning and shall reassemble the documents after the scanning process has been completed.
- Conversion shall be done expeditiously, and the contractor will provide status updates to corporation to show progression and scanned files shall be indexed (primary and secondary index points) per each department’s category system.
- Scanned images shall be verified and reviewed. Images shall be checked for skewed pages, contrast, blank pages, cut-offs, and inconsistencies. Documents will be indexed based on two index points if required by the department.
- Optical Character Recognition (OCR) Text Conversion and Accessibility. The contractor shall zone images for Optical Character Recognition (OCR) conversion to create searchable text and contractor shall provide either a site or process for corporation personnel to easily search and access all digitally scanned files.
(2) Approximately files and items would be 50 CD’s and 20 cassettes.

[C] Eligibility:

- Onshore (US Organization Only);

[D] Work Performance:

Performance of the work will be Offsite.

Expiry Date : Friday, 22 April, 2022

Category : Data Entry, Scanning, Records and Document Related Services, Records Storage Services

Country : USA

State : New York

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