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DE-3856 - USA (Massachusetts) - Records Management System to Scanning, digital-imaging and storage for more than 3 million documents and plans - Deadline May 17,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3856

Government authority located in Massachusetts; USA based organization looking for expert vendor for Records Management System to Scanning, digital-imaging and storage for more than 3 million documents and plans.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide Records Management System to Scanning, digital-imaging and storage for more than 3 million documents and plans, Provision of a cloud-based storage and retrieval system, with training. Document shredding as needed.
- Labeling of Boxes
- Transportation of Documents- Video surveillance of documents during transport. GPS tracking on trucks used to transport documents.
- Physical Storage of Documents (at vendor site, or off-site): Must be secure and climate-controlled. Video surveillance measures required. Disaster plan documentation required. Indexing and tracking of all documents in storage. HIPPA and PCI compliance documentation required.
- Retrieval of Physical Documents
- Electronic Storage of Documents- Must be cloud-based, and hosted by vendor
- Scanning & Digitizing- Documents to be accessible as PDF or JPEG, at a minimum. Minimum of 300 DPI, preference would be 600 DPI+. Enhanced imaging available when needed at 1200 DPI. OCR and handwriting OCR to recognize both typewritten and handwritten documents. Color imaging when requested. All scan dimensions must be the same size as the original document. Scanned documents should be de-skewed and de-speckled, blank pages and black borders removed, inverting and background suppression where the image will be enhanced by such processes, without loss of content.
- Indexing: File naming and indexing system must be easily understood by users
(2) All question must be submitted no later than April 28, 2022. 
(3) A Mandatory Site Visit will be held on April 26, 2022. 

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 17 May, 2022

Pre-proposal Conference Date : Tuesday, 26 April, 2022

Question Answer Deadline : Tuesday, 3 May, 2022

Category : Data Entry, Scanning, Records and Document Related Services, Destruction Services, Software, System and Application

Country : USA

State : Massachusetts

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