DE-3897 - USA (Virginia) - Record Digitization Services - Deadline May 25,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3897

Government Authority located in Virginia; USA based organization looking for expert vendor for record digitization services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide record digitization services using scanning resolution at 300 dpi in PDF file format.
- 300 DPI bitonal (with color detection ON) multipage searchable PDF per file folder named by series of numbers on file folder tab.
- File PDF shall provide the ability to search contents of the scanned text.
- All scanning must be done onsite at client site; post processing, indexing, QC may be done offsite pending security approval.
- Most materials will be scanned destructively Using high speed paper scanners
- Some images, drawings and older “onion skin” sheets will require the use of a flat bed for scanning.
- Scanning output shall be 300dpi bitonal (With Color Detection ON) multipage searchable PDF per folder.
- Entire collections shall be scanned in same color orientation, i.e. bitonal with color detection.
- Post it notes covering text shall be moved during prep to a clear area of the page, or the back and are not required to be returned to their original location.
- Additional care shall be taken when scanning older fragile documents i.e. “onion skin” sheets.  Any fragile document shall be scanned using a flat bed scanner and not a high-speed scanner.
- Pages shall be deskewed and cropped as necessary.
- Pages shall be rotated for right reading
- Name digital files by series of numbers found on file folder tabs.pdf
(2) Approximately work volume will be 230,000 pages of paper files.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 25 May, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Virginia

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