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DE-3996 - USA (Richmond, Virginia) - Records Management Service - Deadline September 15,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-3996

Government Authority located in Richmond, Virginia; USA based organization looking for expert vendor for records management service.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide records management scanning service at a minimum of 300 DPI in TIFF, PDF, JSON, JPEG, etc. format.
- Allow for easier and more efficient access to data across the organization and to customers.
- Allow for integration and interoperability of data across central offices and local health districts (LHD).
- Eliminate the time and effort associated with manually recording, filing, and retrieving data.
- Free physical space in sites by digitizing or destroying paper records and removing the file storage containers.
- On-Site and Off-Site Scanning: on-site scanning may be necessary for certain offices to ensure users have consistent access to files throughout the scanning process.
- On-site digitization services (i.e., scanning performed physically within an office facility) across the commonwealth, including the management of the deployment and logistics associated with set up and break down of the on-site operation.
- Off-Site Scanning- The organization must control physical access to organization data using appropriate organization defined security safeguards outlined in the confidentiality policy.
- Scanning includes documents of various sizes, including some folded plans with a mix of color and black and white.
- Scanning includes documents of various sizes, including some folded plans with a mix of color and black and white.
- Scan at a minimum of 300 DPI.
- Scan in black and white and color.
- Scan oversized documents (e.g., blueprints, architectural drawings, etc.).
- Provide a list of all file outputs available (e.g., TIFF, PDF, JSON, JPEG, etc.).
- Provide a menu of options for the delivery of scanned documents (e.g., Encrypted Thumb Drive, FTP, Electronic Content Management System, etc.).
- After the files are scanned and digitized, the Supplier will index the files. Indexing requirements include at least five fields and fifty characters and a unique document name up to one hundred characters each.
- Scanned files must undergo a quality control process to ensure the images are complete and readable. Any images that do not pass quality criteria shall be corrected and re-scanned.
(2) Approximately 20 million files that includes plans, drawings, permits, and other records containing information relevant to the delivery of services.
(3) All the questions must be submitted no later than August 30, 2022
(4) Pre-proposal teleconference will be held on August 24, 2022

[C] Eligibility:

- Onshore (USA ONLY);

[D] Work Performance:

Performance of the work will be Onsite and Offsite.

Expiry Date : Thursday, 15 September, 2022

Question Answer Deadline : Tuesday, 30 August, 2022

Category : Data Entry, Scanning, Records and Document Related Services, Records Storage Services, Software, System and Application

Country : USA

State : Virginia

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