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DE-4007 - USA (Arizona) - Document Management Services - Deadline September 15,2022

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4007

Government Authority located in Arizona; USA based organization looking for expert vendor for document management services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide document management services using scanning resolution at 150, 200, 300, 400 and 600 DPI in PDF, TIFF, JPEG file format.
- Scanning or Data Capture or Imaging.
- Document Imaging or Scanning as well as end to end document management services including but not limited to document creation, storage, maintenance, retention, archival, disposition, etc.
- Provide a standard method for processing documents with image legibility and valid metadata
- Electronic images shall be accessible, searchable and downloadable via cross-platform products (e.g. Adobe Acrobat).
- Imaged information must be accessible and readable for the required life of the record. Such access shall not be negatively impacted by software or programming changes, or by deterioration of image storage formats
- Capacity of organizing documents into an agreed-upon hierarchy, according to the configurations specified by the Customer (such as by month, fiscal year, etc.)
- Provide adequate scanning resolution capabilities as described in the Job Plan.
- Ability to scan at various resolutions per the guidelines established by the Customer and in conjunction with requirements established for specific document types.
- Ability to handle sensitive or fragile documents including old documents, documents bound with old glue, documents with a wax seal, and long or large scaled maps whilst maintaining the integrity of the document and returning it in the same state it was received.
- Ability to electronically enhance the digital image without changing any of the image content. Image tags, such as “best image to follow”, shall be used as appropriate
- Indexing capabilities including, but not limited to: barcode index capture, data entry and or double key data entry, zonal OCR (optical character recognition), multi-level indexing, web-based search and retrieval system, etc.
- Document management solution
- Employee data PII (Personally Identifiable Information) and PHI (Protected Health Information) (e.g. benefits, compensation, enrollment and performance forms), compliance with all State Security and Data Handling requirements from a proposed solution and implementation perspective are essential.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Thursday, 15 September, 2022

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Arizona

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