Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4532

Government Authority located in Washington, DC; USA based organization looking for expert vendor for document scanning service.

[*] Budget: Looking for Proposals

[*] Scope of Service:

Vendor needs to provide document scanning service using 300 PPI.         
- The contractor is to prep all documents for scanning.
- Colour Mode to 100% match source document.
- OCR required - To be text searchable. Format to be PDF images, text, MS Word.
- Metadata requirements:
• For those records that are permanent, any additional metadata requirements from 36 CFR 1236, Subpart E must also be captured.
- Quality of scanning: 3 Star - 300 ppi, 8 or 16 bit - Web viewing, some digital printing, and OCR capable
- This statement of work is for digitization for approximately 330,000 pages (110 Storage boxes) of
paper copy records.  
- Contractor will be required to separate each page for scanning. Contractor may disassemble and unbind to scan the furnished document to get it ready for scanning.  - Products to be scanned:
•    Hard copy original documents furnished in 110 storage boxes will consist of a variety of materials, including but not limited to bond books, faxes, fold-ins, 8-1/2 x 11 forms, half pages, maps, non-standard sizes (not 8.5 x 11 or 8.5 x 14), oversized documents (not 8.5 x 11 or 8.5 x 14), photos, paper clipped, sticky notes affixed, folded products, and stapled documents.   
- Descriptions for paper records:
•    1% No Intervention: Furnished source materials are ready to be inserted into an automatic document scanner, requiring no deconstruction. For example: loose leaf documents that are all one standard size (8-1/2 x 11, 8-1/2 x 14, or 11 x 17).
•    33% Light Intervention: Furnished source materials require slight deconstruction before being inserted into an automatic document scanner. For example: all one standard size documents that are rolled, stapled or paper clipped.
•    64% Medium Intervention: Furnished source materials require moderate deconstruction before being inserted into an automatic document scanner and consists of light intervention. For example: documents of various standard sizes and may include folder tabs and/or tab dividers, sticky notes to be removed and replaced.
•    1% Heavy Intervention: Furnished source materials require difficult deconstruction before being inserted into an automatic document scanner and consists of light and/or medium intervention. For example: documents of various standard sizes and may include folded, torn, or stuck-together pages.
•    1% Glass Work: Defined as copies made from originals that can only be scanned manually on the scanner glass and may include but not limited to, receipts, half-pages, envelopes, onion skin, or thermal facsimile paper, odd-size originals, checks, permanently bound books, two-sided spiral bound, computer forms that cannot automatically feed, and extremely poor quality originals that require extensive handling and analysis on a page-by-page basis.

[*] Eligibility:

- Onshore (USA Organization Only);

[*] Work Performance:

Performance of the work will be Offsite and Onsite. Vendor needs to carry work in their office location.

Expiry Date : Wednesday, 8 November, 2023

Category : Data Entry, Scanning, Records and Document Related Services

Country : USA

State : District of Columbia

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