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DE-4546 - USA (New York) - Global Record Storage and Archiving Services - Deadline December 5,2023

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: DE-4546

Government Authority located in New York; USA based organization looking for expert vendor for global record storage and archiving services.

[*] Budget: Looking for Proposals

[*] Scope of Service:

Vendor needs to provide global record storage and archiving services.
· Scanning and electronic delivery of files/documents on demand.
O Paper documents size A4 to poster size
· Provide facilities (a review room) for access to records on the vendor’s site.   
· Physical retrieval including remediation, digitization, transcoding, and delivery.
- Provide shelved storage for paper documents at temperature range 18 – 20 degrees Celsius [65 – 70 degrees F), and relative humidity at 30 - 50 % RH.
- Documents to be stored: photographs and negatives, audio and video, film (including 35mm), DVDs/CDs and LTO tapes.
 - Storage requirements: Climate controlled storage is required.
· Monthly pickup and drop of tapes, including container handling and trip charges  
· 24hr access delivery of tapes
· Provision of offsite records storage services
· Provide specialized facilities (media vault) for micrographics (microfiche and microfilm), computer media (hard drives, flash drives, etc.), film/photo negatives and prints, audio and video.
· Place materials in storage, ensuring proper maintenance and handling suitable and appropriate environmental conditions while in storage.  
· Ensure security and safety of materials while in storage and during transfer.  
· Maintain electronic tracking system based on barcodes, with continuous access to it for authorized personnel.  
· Perform secure destruction of records in storage upon request from authorized UNICEF personnel with provision of formal Certificate of Destruction.
· Storage of audio and video tape, photographs, film (including 35mm), DVDs/CDs and LTO tapes. Kindly refer to the financial proposal – Annex C, to provide your price for climate-controlled storage. The requirements for standard climate-controlled storage are listed below under service category V
· Detailed carton component inventory and tracking schedule, including box number, title/description, and (where available on box packing lists/physical items) format, length, production/stock code, version, and synopsis.
·  Retrieval of boxes (same day and next day)
· One-time transportation services to move the entire UNICEF video, photo and everything that can fall under the resultant contract in archiving services.

[*] Eligibility:

World-Wide Globle

[*] Work Performance:

Performance of the work will be offsite

[*] Proposal Submission:

Response can be submitted digitally via Email or Online.

Expiry Date : Tuesday, 5 December, 2023

Category : Data Entry, Scanning, Records and Document Related Services, Global , Remote , Offshore, Records Storage Services

Country : USA

State : New York

Cost to Download This RFP Document : $ 4

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